outLink User Guide

Welcome to the official outLink user guide. The first step is to logging in into outLink platform if you have subscribed for our cloud storage service.

NB:offline platform does not require user login, outLink offline user guide

All records are private by default, and can only be viewed with a username and password. You need to use our cloud server address example: https://outlink.outreachtraders.com if you decide to host with us, or you may opt to have your own address like https://yourfarm.outreachtraders.com (where yourfarm is the name of your farm) or https://yourfarm.com

Below are features for Users who have subscribed for Cloud server storage. With cloud server storage users are able to upload their data from the Offline outLink platform

In order to access your cloud server platform enter the provided address into the web browser on your computer, phone, or tablet and login or created account.

undefinedAfter login or created account the platform shows all upcoming tasks that need to be done. If you miss a task, a “Late tasks” list will also be displayed underneath.

undefined outLink offers you  farm map future, where you can map areas you your farm. Under the map you will see a set of metrics for the farm, including total mapped area, total assets, etc.

Main types of records


Areas, these are organized places on (and off) your farm. To create an area, go to the Dashboard and click the “Add an area” button then you will be able to defining an area by filling the fields.

Fields:

Name – The first (and only) thing an area needs is a name. All the other fields are optional.

Area type – Used to organize and include: Property, Building, Field, and Water. is not required, but if you do not use it then the area will not be displayed on the main map.

Geometry – Lets you draw your area on a map, using points, lines, and polygons.

Description – You can use to describe each area in further detail. Photo(s) – lets you attach files to your area. Lets you attach photos to your area. U can also use this to upload KML files. KML defines a geometry on a map

Relations – “Parent” and “Weight” fields are used to define a hierarchy and order to your areas.

Flags – used for easier searching/filtering.

Areas, these are organized places on (and off) your farm. To create an area, go to the Dashboard and click the “Add an area” button then you will be able to defining an area by filling the fields.

Fields:

Name – The first (and only) thing an area needs is a name. All the other fields are optional.

Area type – Used to organize and include: Property, Building, Field, and Water. is not required, but if you do not use it then the area will not be displayed on the main map.

Geometry – Lets you draw your area on a map, using points, lines, and polygons.

Description – You can use to describe each area in further detail. Photo(s) – lets you attach files to your area. Lets you attach photos to your area. U can also use this to upload KML files. KML defines a geometry on a map

Relations – “Parent” and “Weight” fields are used to define a hierarchy and order to your areas.

Flags – used for easier searching/filtering.

Logging events – Logs are records of all kinds of event the more information you’re recording, the more you can look back on and learn from in the future.

Log features:

Task assignment– Logs can be assigned to one or more person(s) in outLink using the log’s Owner field. Users can view a list of all logs assigned to them by clicking “My Account” in the menu and then selecting the “Logs” tab of their user profile.

Categorization– Logs can be assigned to one or more categories. A set of pre-defined categories are provided by outLink, and more can be added by users. Log categories enable you to organize, sort, and filter your logs in ways that make sense to you, so you can find the logs you need easily in the future.

Bulk asset association – If you want to create a log that references multiple assets, you can either create the log and then add each asset to it individually, or you can select multiple assets in a list and click the “Log” button that appears at the bottom. This will open up a new log form with the assets pre-selected.


People

outLink allows a farm to have multiple “users” accessing it, and each of those users is assigned one or more “roles” to grant them different levels of permission.

Roles:

Three roles are provided with outLink.

Farm Manager – Farm Managers have access to everything in outLink. They can create areas, add assets, record logs, and change configuration.

Farm Worker – Farm Workers have most of the same permissions as Managers, but they cannot change configuration.

Farm Viewer – Farm Viewers are limited to viewing outLink areas, assets, and logs – but they cannot edit anything. The Farm Viewer role is useful if you want to share your farm’s activities with someone, but you don’t want to give them the ability to make changes. For example, if you are applying for a Bank loan or Organic certification in Tanzania , you can create a user with the Farm Viewer role for your certifying/bank agent, so they can log into your outLink and see your records.

Importing a KML file: are special shape files that define a geometry on a map. They can be created with various GIS/mapping software, If you don’t have one get int ouch with us.

To import a KML file of an individual area, follow these steps:

  1. Create a new area (or edit an existing one).
  2. Scroll down to the Files field and upload your KML file.
  3. Scroll up to the Geometry field, and just below the map you will see a button labeled “Find using Files field”. If you uploaded a valid KML file, you will see the shape(s) appear in the map.

Observations – are used to record any kind of passive observation on the farm. For example, seeing that a planting has germinated is an observation. This is a very flexible log type that can be used for a lot of different things.

Inputs – Input logs are used to record resources that are put into an asset. Fertlizer (for plantings) or feed (for animals) can be recorded with input logs.

Harvests – Harvest logs are used to record harvests.

Soil tests – Soil test logs can be used to record when you have a soil test performed. 

Sales and purchases – Sale and purchase logs can be used to record a sales/purchases, optionally associated with assets and/or areas. 

Water tests – Water test logs can be used to record when you have a water test performed. Similar to soil test logs, they can be linked to a specific field or area, and you can specify the lab that performed the test. 

Sales – Sale logs provide the ability to record the sale of specific assets. You can specify quantity sold, unit price, total price, customer, and invoice number. Sales logs can only represent the sale of a single item, and are not intended for use as multi-item invoices. The primary purpose of sale logs is to connect the final dots for food traceability. 

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